Required Documents

Volunteer Agreement This agreement is made between: Asker Meadows Local Nature Reserve Steering Group and the volunteer named below. It is subject to the completion of any necessary checks, such as identity, right to work and DBS checks, as applicable. Nature of Agreement – in order for any organisation to work well and keep everyone safe, everyone in it must understand, accept and comply with its policies and procedures. This agreement is intended to do this by ensuring our group provides the opportunities and support to the named volunteer and the volunteer understands their obligations in return. It is not an employment contract; this is an unpaid volunteer role and neither you nor we intend any employment or other worker relationship to be created. Responsibilities: As a group we will offer you as much help as possible to keep you safe and provide a fulfilling volunteering experience. We will provide risk assessments and give short safety advice before each group activity and in return we will expect you to adhere to this advice. We will not take responsibility for any lone working or for anyone ignoring best practise. Policies and Procedures - the group will ensure that you are made aware of and have access to any relevant policies and procedures, such as safeguarding and IT use policies. You agree to comply with these and, if in any doubt, will seek guidance from us. Confidentiality - you will safeguard and not use or disclose any confidential information you have access to, either whilst volunteering, or afterwards. Code of Conduct - you will either be issued with and agree to abide by the group’s code of conduct or a copy can be found on our website. Data Protection– you consent to the processing of personal data including sensitive personal data and, if you will be processing sensitive data of others, compliance with our data protection procedures. Safety & Support -The group will identify who will be the volunteer's point of contact, if they need help, or have a problem, particularly relating to safety issues. We are committed to creating an inclusive and supportive environment. If you have a disability, health condition, or personal circumstances, such as dietary needs or preferences, please let us know so we can discuss any reasonable adjustments that may be needed to ensure you are able to volunteer with us safely, comfortably and effectively. Training - you must undertake any mandatory training required to carry out your role. Communication - you will maintain effective communication with your volunteer coordinator or other nominated point of contact. This includes promptly responding to emails, attending virtual meetings or check-ins, seeking clarification or guidance when needed, any support you feel you might need and reporting any concerns that you may have. Representing the Group - posting about volunteering with our group is very welcome but you must not represent the group, or appear to represent the group, unless you have been authorised to speak on our behalf. If you post anything that relates to the group or your role with us, you agree to not use language that may reasonably be seen to be inflammatory, offensive, or contrary to the group’s values, and to not include issues that may reasonably be seen as contentious or political in nature. Group Property - you will safeguard and, on leaving, return any items belonging to or provided by or for the group, including data and imagery. Access to Systems - ANY changes to passwords and/or Pin numbers must be sent immediately in writing to the Chair AMLNRcommittee@gmail.com and all information must be handed over on leaving. This is to ensure the group can access these, if you fall ill or similar. If you set-up or have access to or control of an external system used by the group, such as a social media accounts or banking, you must notify any changes to passwords, pin codes, 2 factor authentication, or other access measures, to the email address above. Intellectual Property (IP) - in entering into this agreement, you are agreeing that the rights of any IP created whilst working as a volunteer, such as copyright of imagery, content or other materials is assigned to the group which will retain ownership. Ending This Agreement - this agreement maybe ended by you or the group at any time.